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Project Administrator

  • Be a valued member of our team
  • Professional development
  • Diverse work opportunities
  • Pakenham and Ballarat location

The opportunity

As the Project Administrator you will assist with the coordination, administration and support of day to day office activities. Your proactive and friendly approach  will see you succeed in this role. Flexibility on the location of the role, can be based in Dandenong (Near Pound Road West) , Pakenham (Heasville – Koo-Wee Rup Road) or Ballarat in the CBD.

Expected remuneration for this role is $65k – $76k inclusive of superannuation (dependent on skills and experience).


What to expect in this role

  • General administration of site, including but not limited to reception duties, mail, filing, minute taking and data
  • Input of delivery dockets, orders, subcontractors and invoices into job costing system.
  • Check reasonableness of invoices and that authorisation is in accordance with the authority levels.
  • Purchasing of goods for site (excluding permanent materials or engineered products).
  • Maintain vehicle registers and logistics.
  • Maintain plant and equipment registers.
  • Update and ongoing maintenance of project leave register.
  • Assist with valuation of monthly progress claims relating to simple subcontracts and updating subcontract
    payment schedules and preparing progress claim certificates.
  • Assist with claim preparation.
  • Assist with project cost forecasting exercises.
  • Preparing and compiling project correspondence, reports, minutes of meetings and presentations.
  • Organising project meetings and events.
  • Coordinate site-based travel, accommodation and relocation arrangements.
  • Establishing and maintaining electronic and hard copy files.
  • Understand, comply and remain current with all Seymour Whyte policies, procedures and compliance
    training as relevant to your role.
  • Maintain up to date knowledge and application of, legislation, industry standards and technological
    innovations as relevant to your role.

Our requirement for the role

  • Demonstrated exposure to job costing, purchasing and accounts ideally within the construction industry.
  • Certificate III Business Administration qualification or similar.
  • High level of data entry skills – speed and accuracy of input.
  • Contributes to the team and works collaboratively.
  • Viewpoint or similar job costing program experience.
  • Intermediate to advanced use of the Microsoft Office suite.
  • Ability to organise and prioritise tasks whilst under pressure and to meet deadlines.
  • Ability to work independently whilst remaining a team player.
  • Ability to foster harmonious working relationships at all levels.
  • Strong attention to detail and accuracy.
  • Keeps manager fully advised of any issue/risk which has arisen that may affect the business/project.
  • Driver’s Licence.

For more information about the role please contact our Recruitment team on (03) 9017 3371 or via email [email protected]

To apply for this role please email a cover letter and a current resume to [email protected]

In line with special measure provisions in Section 12 of the Victorian Equal Opportunity Act (2010) Indigenous Employment Partners will only be accepting applications for this position from people who identify as Aboriginal and Torres Strait Islander

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Job Details

  • Role Category
  • Job Type Full Time
  • Salary $65,000 - $76,000
  • Location Melbourne
  • Job Posted 20/08/2021
  • Application Close
“Don't worry about the failures, worry about the chances you miss when you don't even try.”
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